The Top Questions Guests Have About Destination Weddings – Answered

Planning to attend a destination wedding and not sure where to start? You’re not alone. As an award-winning travel advisor and Brides magazine contributor, I answer these questions daily for wedding guests headed to Mexico and the Caribbean. Here are the most common FAQs: clear, simple, and stress-reducing.

Do I need a passport (and how long should it be valid)?

You’ll need a valid passport for international destinations like Mexico and most Caribbean islands. A good rule of thumb is at least 6 months of validity beyond your return date. Some destinations may have additional entry requirements (e.g., forms or visas). I’ll provide the latest details for your wedding location.

How much will this cost and what’s included?

With all-inclusive resorts, your room, most food, drinks, and many activities are covered. Expect add-ons for premium dining, spa services, private excursions, or upgraded room categories. I’ll share the group’s negotiated rates and a clear list of inclusions so you can budget confidently.

Can I use a payment plan?

Usually, yes. Group bookings commonly allow a deposit now and installments leading up to the final due date. This makes attending much more manageable. I’ll outline the exact timeline and reminders so nothing surprises you.

When should I book?

As soon as you know you’re going. Room blocks are limited and can sell out. A great window is 6–9 months before travel (earlier for peak seasons or popular resorts). Flights can often be booked around 3–6 months out for the best schedules and pricing.

Can I bring kids?

It depends on the resort and the couple’s preferences. Many Mexican and Caribbean resorts are family-friendly; others are adults-only or have adults-only sections next to family areas. I’ll tell you precisely what’s allowed for this wedding and help you pick the correct room type.

What about childcare or kids’ clubs?

Many resorts offer kids’ clubs (typically age-based), and some can arrange certified sitters for an additional fee. If you’ll need childcare, let me know early so we can reserve coverage in advance.

What should I wear? (Dress code decoded)

You’ll see terms like “beach formal,” “resort chic,“ or “island elegant.”

• Ceremony: light, breathable fabrics; wedges or block heels; linen or lightweight suits.
• Welcome events/parties: resort casual (think sundresses, polos, dressy sandals).
• Dinners: elevate with accessories. Humidity-friendly hairstyles are your friend.
• I’ll include the couple’s dress code and packing tips in your guest guide.

Are there group activities or excursions?

Yes, most destination weddings include a welcome party, group excursion, farewell event, and plenty of downtime. I’ll share optional excursions (catamaran, cenotes, rum tours, spa days) and instructions on how to sign up.

How do flights and airport transfers work?

You can book flights on your preferred airline; I’ll advise on the best arrival windows and airports. For transfers, we’ll arrange shared or private shuttles tied to your flight details so your arrival is seamless.

I have dietary restrictions or mobility needs can the resort accommodate?

Absolutely! Just tell me early. Resorts are accustomed to gluten-free, vegetarian, vegan, and other needs, and many have accessible rooms and routes. I’ll coordinate with the property so everything’s ready when you arrive.

Do I really need travel insurance?

Strongly recommended. Insurance can cover trip interruption/cancellation, medical care, evacuation, delays, and baggage issues. If you decline, you assume those risks. I’ll provide options that fit this destination and your coverage needs.

Can I book with points or miles?

Sometimes, however, booking outside the group block may mean you miss out on negotiated rates, transfers, perks, or being placed near the group. If you’re considering points, talk to me first so we can keep you looped into the wedding logistics.

What happens if I miss a deadline?

Room blocks and group perks are tied to deadlines. If you miss one, rates can increase or rooms can sell out. Don’t worry I’ll send friendly reminders so you can stay on track.

Final tips for a stress-free “yes”

• Check your passport now.
• Reserve your room early (you can choose flights later).
• Use the payment plan to spread out costs.
• Read the guest emails; they’re short, clear, and save you time.
• Ask questions anytime. That’s what I’m here for.

Let’s Make It Easy

Attending a destination wedding should feel like a vacation with people you love, not a puzzle. As an award-winning travel advisor and Brides magazine expert contributor, I make the process seamless for couples and guests with clear guidance, curated options, and VIP support.

Need help with your RSVP, room, or flights? Let’s get you booked and excited for the celebration.